(updated 2018.4.9.a)

2018 System

The bookplates are in Wasp Label version 7 format. (Version 7 allows us to print one label from any position on the label page)

For example, the 1bookplate_redesign_Chancellor_EXAMPLE.labx can be printed from any of the six labels on the page using the Properties options:

The Number of Labels is set to Specify 1.

The Number of Copies is set to Manual from User 1.

The Starting Label and Order is set to the next available label on the page, going across, then down.

The total labels to print will read to include the non-printing labels so the number may be higher than the selected label position.

Everything from here down is the old method using the Media function and the Zebra Label printer.

Example

Example of record with bookplate.

Zebra Label Printing using Wasp Barcode Label

All bookplates are designed for the Zebra label printers. Only those printers can be used to print bookplates.

Bookplates are created using Wasp Barcode Label software, with templates mastered on the N: drive, and the label is updated to current information on donor(s) and honoree(s), and then copied to a .jpg file using screen capture software such as PrintKey 2000. Labels are 2.5″ x 2″. (Actual label on the Zebra printer is 3×2.) While label in OPAC is color logo, the version printed by the Zebra printer can only be black and white.

(Note to other libraries: the label could be generated using MS Word or other software instead. For that matter, if you have labels for another program, that could be used as well. The important part is to have WYSIWYG view of the label at the size you want to appear in the OPAC’s bibliographic record.)

Bookplate files are .jpg format, titled “bp_” followed by the name of the honoree using underscore between words and in place of any periods after initials [example: bp_J_Emerson_Wattingly.jpg].
Then import into the III server using MilAdmin’s Web Master function.
Following this, link the URL in the Media Set for the bib record.

(Simply importing it into the bib record causes it to appear as a small thumbnail file, which is hard to read. Adjusting the CSS does not help significantly.

A linked URL, on the other hand, shows it full size.)

Procedure

1. Open Sierra (for Cataloging and Web Master) and the Wasp labeler. 
2. In Sierra Cataloging, in the bibliographic record, enter one 693 field for the honoree, using last name first (Sierra will show the 693 in red, but ignore):
   Example: Doe, John (Chancellor, Faculty & Staff in memory of the father of Jane Doe)
   Example: Smith, Rita (given by Sara Jane Smith in memory of her mother)
3. In the case of donations only (not Chancellor honorees), enter another 693 field for the donor:
   Example: Smith, Sara Jane (given by in memory of her mother Rita Smith)
    
4. for Chancellor honor books, open bookplatechancellor.lbl
5. for donations, open bookplatedonation.lbl
6. for older (non-UA Fort Smith) donations, use bookplatewestark even for the FS Jr. College.
7. Switch (Alt-Tab) to Sierra and load the bibliographic record.
8. Enter the 693 field(s) for the information.
9. Save the bib record.
10. Write the last name of the honoree on the paperwork.
11. Switch to Wasp Barcode Label program.
    [If you reduce this, it can appear on top of the bib record and let you see the 693 field(s).]
12. Open the appropriate bookplate label:
13. Doubleclick on lines to be updated with honoree/donor information, and update.
    Each line is a separate field; they do not wrap.
14. Single click outside the field to close the field.
15. Single click on the field to get the multi-arrowed cross and re-align to center the field on the label.
16. Save the label with CTRL-S.
17. Print the label.
18. Use screen capture such as PrintKey 2000 to capture entire label.
19. Save label image to the c:\graphics\bookplates\ directory on computer, titled “bp_” followed by the full name of the honoree in .jpg format
    [example: bp_J_Emerson_Wattingly.jpg] (the “bp_” groups all these together in the Web Master listing)
20. Switch to Sierra and open the Web Master function.
21. Select the live/screens directory if needed.
22. Import the c:\graphics\bookplates\ .jpg file just created into the live/screensdirectory.
    You do this using the Get PC button and changing to the correct directory on the computer you are using. If you are doing several, you will stay in this directory until you change it during this session.
23. Switch to the bib record, and click on the Go drop-down menu and select Media.
24. Create a Media Set titled with the book title (add volume number if appropriate) and leave the Publisher Code at 000 and the dollar amounts to zero.
    If the book is put on reserve, it displays the 962 link title in the reserve list, so that needs to match the book title.
25. Uncheck the Use Image Viewer box.
26. Click on the Link URL button at the bottom of the screen and enter the URL of the file:
    Example: http://libcat.uafs.edu/screens/bp_J_Emerson_Wattingly.jpg
    The Keyboard Express should be set for Ctrl-Alt-b to fill in http://libcat.uafs.edu/screens/bp_ for you.
27. Enter the same path for the Thumbnail URL entry.
28. Save the Media Set.
29. Click on Edit and go back to the bib record.
30. Change the BStatus to “-” (hyphen) for Available and Save the bib record.
31. Click on View, then select Public and see if the bookplate displays properly in the OPAC view.
    Remember that for IE, you may have to scroll down to the bottom of the record to see the bookplate.
32. Switch back to the bib record and change the BStatus back to “r” for Received, so it no longer shows in the OPAC.
33. Close the bib record.
34. When all label printing is complete, attach the appropriate label to the paperwork for that book, using the last name of the honoree as a clue.
35. Optional: you may delete the bp_ files on the local computer, to reduce the number you have to search through next time. The file is now on the III server.The bookplate will appear in the bib record under any cover display. When using the non-standard-following IE browser, this may be at the bottom of the bib record.

Exception: Long labels

For sets of books where individual volumes were each given by a donor, you can’t put a separate bookplate for each — they scroll off the screen to the right.

Solution: since you're not actually printing for this one purpose, create an altered template for a label which is 10 inches long.  Then list everyone on that one label, and it shows up as one list.  Example: Dictionary of the Middle Ages.